Clerk of the Circuit Court

Land Records

Types of Documents
    Land records such as deeds, deeds of trust, refinanced deeds of trust, credit line deeds of trust, assignments, plats, deeds of easement, powers-of-attorney, certificates of satisfaction, homestead deeds, deeds of foreclosure,** covenants & restrictions, as well as others, are recorded daily in our office from 8:30 a.m. to 4 p.m.

Public inspection of documents

    Documents are available for public inspection in our office during normal business hours -- 8:30 a.m. until 4:30 p.m. If you have a subscription to Thomson Reuters, you may also view or print out many of these documents online.
    Please bear in mind, not all of our documents are available through Thomson Reuters. If you are interested in subscribing or learning more about subscribing to Thomson Reuters, click here. If you do not currently have a subscription to Thomson Reuters, you must come to our office to access documents in person.

Filing requirements

    As the county recorder, the Clerk files these types of documents as well as others. Currently, we use an electronic scanning and indexing system powered by Thomson Reuters. Virginia law (§ 17.1-227.1) allows clerks to require a Thomson Reuters cover sheet for all recordings. Our office requires a Thomson Reuters cover sheet for all land recordings. For more information on creating cover sheets, visit
    Documents to be recorded must also be notarized. The document must contain notary language, venue information, as well as the notary’s information – including notary registration number and the notary’s seal. While incorrect fees, missing cover sheets and improper notaries may be the most common reasons to reject and return land records, there may be many other reasons for return. If you have additional questions or concerns, please contact our office before you submit your land records for recording.

Deed calculation

Copies

    Copies are available from our office for 50 cents per page (8 ½ x11, 8 ½ x14, 11x17). If an oversized (larger than 11x17) plat is available, those oversized copies are $2 per sheet.

Helpful Links

**Foreclosures

While deeds of foreclosure are filed in our office, we do not have advance notice of properties in the foreclosure process. Likewise, we do not conduct auctions or sales on the courthouse steps. These are conducted by auctioneers on behalf of trustees, banks or other lending institutions.

Please contact the appropriate party or parties for this information. If you would like to look up information regarding a property that is in foreclosure, please come to our office to use the record room. It helps to have the property address and/or name of the property owner or previous owner.