Public Records

Public Inspection of Records

Documents are available for public inspection during normal business hours (8:30 a.m. until 4:30 p.m.) 

Land Records are available by subscription through Thomson Reuters. If you are interested in subscribing or learning more about subscribing to Thomson Reuters, click here.   Print your user agreement, have it notarized and return to the Clerk's Office for approval.  Subscriptions are processed with an automatic monthly credit card charge or by company check for a one-year subscription.  An individual subscription plan is $50 per month.  A business subscription plan is $200 per month and includes five user accounts.  If you do not currently have a subscription to Thomson Reuters, you may come to our office to access documents in person.

Documents may be copied for a fee of $0.50 per page.  We also offer certification of our records at a cost of $2.00 per document.

Deeds and Land Records

Coversheet Requirements
In order to record land records in Montgomery County, Virginia, a cover sheet is required. Please click here for directions to download the cover sheet program.

Indexing Hints
  • Please be sure that Corporation names are entered as a corporation and list the complete name in the “Last Name” box.
  • Do NOT use any type of punctuation (i.e. periods or commas)
  • Please list Jr., Sr., III, etc or TR for Trustee in the “Suffix” box.
  • Land Descriptions:
    • Town OR District where property is located, please do not use both
    • Subdivision name, Lot #, Phase #, Section #
    • Use Acreage Amount
  • Certificate of Satisfaction:
    • Grantor – Borrowers and First Trustee (please put TR for Trustee in the suffix box)
    • Grantee – Borrowers
    • Description – Deed Book and Page Number or Instrument Number from original Deed of Trust.
  • Assignment:
    • Grantor – Borrowers and Bank that assigns mortgage
    • Grantee – New Bank
    • Description – Deed Book and Page number of original Deed of Trust
  • Deed of Trust:
    • Grantor – Borrowers
    • Grantee – First Trustee listed on deed of trust (please put TR for Trustee in the suffix box)
  • Subordination Agreement:
    • Grantor – Everyone that signs the document and the borrowers if they haven’t signed
    • Grantee – New Bank or new trustees if bank is not listed
    • Description – Deed Book and Page number or Instrument number of original Deed of Trust
  • Maps:
    • Grantor – Owners
    • Grantee – Owners
    • Description – description on map
  • Agreements:
    • Grantor – Everyone who signed
    • Grantee – Everyone who signed
  • Substitute Trustee:
    • Grantor – Everyone who signed and borrowers if they haven’t signed
    • Grantee – New Trustee
    • Description – Deed Book and Page number or Instrument number of original Deed of Trust
  • Homestead Deed:
    • Grantor – Debtors
    • Grantee – Debtors
  • Mechanics Lien:
    • Grantor – Property Owners
    • Grantee – Claimants
    • Description – brief property description
  • Easements:
    • Grantor – Everyone that signs
    • Grantee – Individual receiving easement
    • Description – Town or district where easement is located
  • Power of Attorney:
    • Grantor – Individual granting power
    • Grantee – Individual receiving power

Recording Fees

Please see the deed calculator for assistance in calculating recordation fees.

Forms

  • The following forms are provided by the Supreme Court for public use:
  • Certificate of Partial Satisfaction
  • Certificate and Affidavit of Satisfaction
  • Certificate of Release of Memorandum of Lis Pendens
  • Memorandum for Mechanic’s Lien (General Contractor)
  • Memorandum for Mechanic’s Lien (Subcontractor)
  • Memorandum for Mechanic’s Lien (Sub-Subcontractor)
  • Certificate of Release of Mechanics Lien
  • Certificate of Transfer
  • Certificate of Extension of Deed of Trust 

To obtain these forms please click here.

County GIS System

Please click here to access Montgomery County GIS.

Judgments

  • Creditors have the option to record General District rendered judgments in the Circuit Court Clerk’s office for a filing fee of $10.  No cover sheet required.
  • All judgments rendered in the Circuit Court will be docketed in the Circuit Court Clerk’s Office.
  • THE CIRCUIT COURT CLERK’S OFFICE DOES NOT REPORT JUDGMENTS TO THE CREDIT BUREAUS
  • All records are available for public use.
  • Judgment creditors may use this (Form) to release judgments. There is no filing fee to file a release of judgment.

Wills and Probate

Wills and Fiduciary records date 1773 to present and are available for public inspection.  If you need information about how to probate a will, please see Probate Division.           

Genealogy

If you would like to obtain information about Genealogy, please see the Genealogy page.

Birth Certificates

The Montgomery County Circuit Court Clerk’s Office has birth records for the years of 1853-1868.

If you wish to obtain a copy of a birth record after that time period you should contact the Division of Vital Statistics. Please click here for the application.

You may also obtain a copy of a birth record from any state online at www.vitalchek.com.

Marriage Licenses

Marriage licenses are retained permanently in our records room, and date 1773 to present. These records are available for public inspection. To obtain copies, please click here to see our requirements and copy costs.

DBA/Fictitious Name Forms

The Circuit Court Clerk’s Office does not require that the Fictitious Name or Doing Business As Form be filed.  However, other agencies may require this form to be filed. To file you will need:

 

  • Form
  • The filing fee is $10
  • Certified copies are $2.50 per copy
  • Thomson Reuters Coversheet not required

Business Licenses

The Circuit Court Clerk’s Office does not issue Business Licenses.  If you wish to obtain a business license, you should contact the Town Office for Christiansburg or Blacksburg.

UCC/ Financing Statements

Financing Statements are recorded among our land records. All original filings, as well as amendments, continuations, and terminations are retained in our office. Requirements to file:
  • Form
  • $20 per filing
  • Thomson Reuters Coversheet not required
  • If you would like a file-stamped copy returned to you, please enclose an additional copy along with a return address stamped envelope